Registration Fees for all conferences associated with sponsored programs must be collected not later than the date of the conference. Procedures for collecting Registration Fees are as follows:

1. Conference materials must contain wording to indicate that payment must be made in full not later than the first date of the conference. Sample wording is as follows:
   "Registration Fees must be paid in full not later than the first day of the conference. Full payment may be made prior to the conference via check or at the conference via check or credit card. Purchase Orders do not constitute full payment.''
   
2. Payment or purchase order is required with submission of registration application for both adults and paying youth track applicants.
   
3. When registration applications are submitted without payment, an invoice is immediately sent to the individual, and their registration status is kept "pending" (NOT confirmed) in the database.
   
4. Purchase Orders received with registrations are treated the same as above (#3).
   
5. Second notice invoices are sent out if payment has not been received within 30 days of the first notice.
   
6. Confirmation letters are sent out to only those who are paid in full.
   
7. Payment is accepted at the conference for those still on the pending/unpaid roster. On-site registration, process includes check in. The checking and cross-referencing of the unpaid roster and all individuals registering onsite and/or checking in at the conference that have not paid will be required to present payment onsite. Cash or check payments are accepted before the conference. (Cash, check, or Credit Card are accepted at the conference).